The Scottish Federation of Organists




Data Privacy Notice

THE SCOTTISH FEDERATION OF ORGANISTS [SFO]
affiliated to the Incorporated Association of Organists (IAO)

DATA PRIVACY NOTICE

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  From May 2018, the processing of personal data is governed by the General Data Protection Regulations (GDPR).

2. Who are we?
The Scottish Federation of Organists (hereafter “the SFO”) is the data controller (contact details below).  This means it decides how personal data is processed and for what purposes.

3. How do we process your personal data?
The SFO complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The SFO and the IAO use personal data for the following purposes: -

4. What is the legal basis for processing your personal data?
The GDPR states that explicit consent of the data subject is required so that the SFO can keep its members informed of news, events, and activities of the SFO and the IAO.

5. Sharing your personal data
Personal data will be treated as strictly confidential.  The SFO and IAO will never share personal data with third parties without your consent.

6. How long do we keep your personal data?
The SFO and the IAO keeps personal data for as long as you remain in the membership of the SFO.

7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

8. Further processing
If the SFO wishes to use members’ personal data for a new purpose, not covered by this Data Protection Notice, then the SFO will provide members with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

9. Contact Details
To exercise all relevant rights, queries or complaints, in the first instance please contact the SFO Secretary at secretary@scotsorgan.org.uk.

Members can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.